Facility Rental

Atlanta Public Schools is now taking facility requests online through our CommunityUse calendar and request system. You can enroll online and enter requests for after-hours facility usage by following these simple steps.

Registration Instructions

1. Access the CommunityUse Calendar
    
2. At the top of the page, click on the Login to Request Facility Use
    
3. Click the Create One link to create an account and request access to submit online requests.
    
4. You will be asked to read and agree to the Terms and Conditions first. Check the box to agree to the terms and click Agree and Register.
    
5. Complete the Personal Profile form and click Save & Next.
    
6. On the Request Organization page you can request to be an Organization Event Contact for one or more Organizations. Simply fill in the required fields and click Add Organization.
    
7. Once you've added an Organization you will see the status of Pending next to the requested Organization. After you have added all the Organizations you would like to submit click Save & Next to continue.
    
8. On the Confirmation page, confirm the information and click Submit Requests.
    
9. You should receive an email confirming your request has been submitted. You will receive additional notifications letting you know if your request was accepted or declined.
    
10. An email will go to the district's FSDirect Administrator who will review your request and make sure you are associated with the correct Organization(s) in their master list.
     
11. Once your registration is accepted, you can return to the CommunityUse login page and begin requesting facility usage.

Terms and Conditions for Permit for Use of School Facilities for Non-School Functions/Activities

It is the policy of the Atlanta Public School System that community organizations shall be permitted to use school facilities (including fields) provided it does not interfere with school and district programs. School facilities shall not be leased to individuals.

1. Request for use must be made at least two weeks in advance of the date of the activity. Request made after the two week window will not be considered. Events that have not received approval from all parties will be cancelled.
2. All fees for use of facility are due in advance of event.
3. Lessee must have fully executed permit in their possession when using the facility. The lessee may only utilize areas specified in this use permit. Events will be cancelled if lessee does not have a fully executed agreement.
4. Use permits are non-transferable. Improper use of any APS facilities including non-compliance to established guidelines will result in immediate termination of this use permit.
5. No alcoholic beverages or weapons are permitted on the premises.
6. All school facilities are non-smoking facilities and drug free zones.
7. APS reserves the right to cancel or alter an agreement at any time to meet the needs of APS district, students, and staff.
8. Lessee will be held responsible for all damages done to school property while using the facilities.
9. All organizations/groups are required to provide general liability insurance in an amount no less than $1,000,000 for bodily injury and property damage combined single limit. The Atlanta Independent School System shall be named as an additional insured. A Certificate of Insurance must be submitted with the use permit request.
10. Any functions, for which admission is charged, open to the public or that anticipate having over 75 participants must have security present. The security must be arranged through the APS Police via SchoolDude and or call the APSPD Department at 404-802-2000. If it is found that security is warranted but not in place, APS will provide security and lessee will be charged for the service. Lessee will not be allowed to use outside security for any events without the expressed approval of the Chief of Police. The Chief of Police reserves the exclusive right to assign security as deemed appropriate for the event(s). Events may be cancelled by the Chief of Police if requests are not submitted in a timely manner, thus impacting service delivery when it has been determined security services are required.
11. If admission is charged, the Lessee is responsible for the payment of admission taxes to the Federal Government.
12. Fees must include time necessary for preparation and clean up before and after activity. This usually requires adding two hours to the time of the activity.
13. Lessee will receive refund of fees with the exception of the application fee. For any event cancelled up to three (3) days/72 hours before event will receive full refund. Cancellations within two (2) days/ 48 hours will receive 75% refund. Cancellations within one (1) day/24 hours of event will receive 50% refund of fees.

TO PRINCIPAL:

Please add the name in SchoolDude during approval notes of the APS employee who will be present during the use of the building. This APS employee can be anyone approved by the Principal and the Maintenance Manager. The custodian assigned by the school (or by facilities services) will be responsible for the clean-up after the event to ensure that the facility is ready for the next school day. All maintenance employees will be paid time and half their salary per hour for any hours over their regular 40 hour work week. You have the right to accept or reject any organization wanting to use your school.

Charges: Payments for the event must be paid before the event upon receipt of invoice. If not, the permit will be denied. If you have any questions please call the Property Management Department at 404-802-3820.

Distribution: Approvals are emailed electronically from SchoolDude to all parties of the District Administration Staff and APSPD. The Property Management Department at the Facilities Service Center is the final approver and distributes the electronic invoice via SchoolDude to the Lessee.