- APS Division of Finance
- Budget Amendment Resources
Federal Programs Consultation Follow-Up Traditional Schools
-
Can you split-fund for salary? If yes, what is the process?
Yes, once you identify the funding source a Personnel Activity Report ( PAR) or Time and Effort Report must be maintained and submitted for verification.
-
What is the process for hiring/using an independent contractor?
Traditional Schools must utilize the procurement process as outlined in APS procurement policy.
-
What facilities (HVAC) upgrades/repairs are allowable?
Traditional Schools: Modifications to and installation of permanent equipment or materials are done by our Facilities Department.
-
If there is a funding loss, can I offset w/ CARES?
CARES funds may be used to cover costs of offsetting the need to furlough or reduce the salaries of any state or locally funded, school-based staff and/or continue core operations (transportation, utility, and other operating costs
-
Can you purchase computers for teachers/students?
No technology purchases, repair, or upgrades is permitted.
-
Can we use stipends to support Summer Academy staff?
Yes
-
Can schools hire a Clinical Therapist? Should it be an independent contract or salary position? What is the process for adding this to the budget?
If the scope of service meets the CARES criteria for reimbursement, yes. The decision to contract or hire should be based on your need.
-
How are meals covered for afterschool/enrichment programs?
Please contact the APS Nutrition Department for details.
-
What are the transportation rates? What is the process for using CARES II for transportation?
Transportation Rate: *based on 2 hour minimum
$3/mile
$36/hour
-
When will the activity codes for CARES II go live?
TBD
-
Outside of the $90k, can the remaining funds be spent retroactively (reimbursed)?
Yes
-
What remediation/intervention platforms is the district purchasing?
(Information will be provided once confirmed)
-
Is technology repair/maintenance allowable? Is the increase/upgrade of technology available?
Yes and Yes
-
What is the inventory process for items purchased with CARES II?
The inventory process is the same as with Title I: schools must keep track of their inventory. FPOs will conduct an inventory audit annually. First inventory audit TBD.
-
What object code should be used for desks?
1000-6150 should be used for student desks
-
Questions to consider to determine allowability:
1. Will the proposed use of funds "prevent, prepare for, and respond to Coronavirus?"
2. Is it an allowable use of funds under the CARES Act?
3. Is it reasonable and necessary?
4. Does it promote equity?
5. Does it support returning students to the classroom? If the answer to any of these is no, consider using other sources of funding.
