Project Management Office

  • The Mission of the APS IT Program Management Office is to provide quality program delivery and execution of projects and strategic technology initiatives throughout the district. We do this by providing a standard program management methodology, standard templates, and a staff of highly trained and certified program managers, business analysts and change managers. Included in the IT Program Management Office is IT Governance & Policy and Change Management/Business Analysis. These, along with project management, continue to allow IT to provide district support for implementing organizational goals.

  • Current Reality

    This team is made up of 4 Senior Program Managers, 1 Project Coordinator, 1 Assistant Director of Business Development and Design, 1 Senior Business Analyst, and 2 Business Analysts who support the entire school district. We also have a number of contract consultants who help to augment the work needed on our ERP Cloudsuite upgrade.

    Each Senior Program Manager has the responsibility of managing a portfolio of projects for each division. The PMO currently has over 30 active projects with an approximate project cost of $20 million. We provide updates on all projects via the PMO Project Dashboard reports and facilitate Critical Projects reviews monthly with project business owners and other leadership.

    Gap Analysis

    The APS district has grown to include 1 new division and several new departments. These departments are currently not covered by a dedicated project manager. Several of our customers are in need of dedicated time from a business analyst and/or a project manager to review and provide improvements in business processes.

    Future Vision
    • To grow our team to better address the needs of our customers by adding/retooling staff.
    • To provide more accurate project information via dashboard reporting by better use of project management tool.
    • Apply better business processes to the intake of projects to help manage the amount of active projects.
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CHANGE MANAGEMENT / BUSINESS ANALYSIS

  • The Mission of the Development and Analysis Team is to ensure the adequacy of the change to the needs of the organization by engaging communication methods and channels that drive successful change initiatives. Also, this team engages business analysis techniques to advocate for the needs and requirements of all stakeholders within the district. Finally, this team seeks to provide quality, effective training designed to increase individual and organizational productivity and enrichment.

IT GOVERNANCE & POLICY

  • The IT Governance team coordinates the efforts of IT leadership to ensure that the division goals are aligned with those of the district. We ensure a better alignment of the business of the district’s implementation of technology and other initiatives.

    • Set priorities, maintain timelines and establish a mechanism for oversight of project and initiative implementation.
    • Develop IT policies and procedures.
    • Align the district's strategic priorities and the APS Five with the business goals.
    • Review critical projects and initiatives.
    • Form Steering and Governance Committees to provide direction and funding for critical projects and initiatives.