APS Reclassification Process

APS Reclassification Process

  • The Reclassification Process helps keep our compensation program competitive by addressing changes in job duties due to technology, strategy, and structure. Employees and supervisors can present these changes for review to see if a job reclassification is needed. This process checks if the FLSA status, pay grade, and job title match the job's responsibilities. It happens once a year, with changes taking effect in the next fiscal year's budget. This is mainly for non-school-based positions.

Job Reclassification Questionnaire Instructions

    1. The Job Reclassification questionnaire gathers details about the skills, effort, and responsibilities required for primary job assignments. Completing the form may take several hours. This questionnaire helps draft updated job descriptions and evaluate positions for proper pay grades. It is not a test of your skills or job performance. Avoid using technical jargon or abbreviations specific to your department. Provide complete and thoughtful answers to ensure accurate evaluation. Follow these steps and attach additional sheets if needed:
    2. Read the entire questionnaire before answering to avoid duplicating responses. Not all sections of this questionnaire will apply to all positions.
    3. Complete the questionnaire thoroughly with concise and factual replies. Incomplete questionnaires will be returned for clarification. Submit the completed questionnaire by the deadline to ensure it is reviewed. Be ready to provide written documentation to support your ratings if requested.
    4. Update your job description using the attached template to reflect current requirements, responsibilities, duties, and working conditions. Include this updated job description with your questionnaire submission.
    5. Responsibilities:
      1. Route the completed questionnaire to your direct supervisor and the appropriate Chief Officer or Senior Cabinet Level Administrator for review and signature.
      2. Email the signed questionnaire to the Compensation Team at compensation@apsk12.org by March 10, 2025.

Position Reclassification Timeline for 2024-2025

  • January 2, 2025

    Discussions with the Staffing Director and hiring manager. The APS Reclassification Questionnaires for the FY26 budget cycle will be active and available on the HR compensation website.

    February 7, 2025

    Lunch and Learn | CLL Auditorium 12:00 PM to 1:00 PM 

    March 10, 2025

    Final day to submit the reclassification questionnaire for consideration. Must be sent to the HR Compensation Department electronically via the Compensation email address (Compensation@atlanta.k12.ga.us).

    February 22, 2025 - March 24, 2025

    The compensation team will evaluate the reclassification forms received by the deadline.

    March 31, 2025

    The compensation team will provide the Chief Human Resources Officer (CHRO) with recommendations from the reclassification process.

    April 2025

    Recommendations from the reclassification process will be submitted to the Superintendent for approval.

    April 30, 2025

    Human Resources submits final recommendations to Finance to be included in the proposed budget for FY26.

    June 18, 2025

    A final decision of reclassification requests will be communicated to employees and supervisors after the Board adopts the FY26 budget. Final decisions will be implemented with the FY26 budget.