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Atlanta Public Schools Special Events Checklist
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Item
Cost
Status/Comments
Event Date (Confirm with):
- Board Member(s)
- Superintendent
- Senior Cabinet
- Associate Superintendent
- Principal
- PTA President
- Stakeholders
Location
- Seating capacity
- Seating arrangements
- Stage
- Holding Room
Budget
- School, CLL, Community Partner or Stakeholder, etc.
Request for Speakers
- Invitation Letter
- Confirmation Letter with Logistics
Invitation List
- Atlanta Board of Education
- Senior Cabinet
- Expanded Cabinet
- PTA Members
- City Council
- School/District Partners
- Parents and Students
- Community Stakeholders
Mailing List
- Envelopes
- Postage
Design/Graphics
- Invitation (Print or E-vite)
- Envelopes
- Program
- Poster
- Rotation Graphic for Web site
Signage
- Directional
- Building
- Banner
Item
Cost
Status/Comments
Program
- Board Member, Superintendent, Associate Superintendent/ Principal, PTA President, etc.
- Student Participants
- Rehearsal
- Script/Run of Show
Speech/Remarks
- Board Member, Superintendent, Associate Superintendent/ Principal, PTA President, etc.
- Keynote Speaker
- Student Participants
- Stakeholders
Reception/Refreshments
- Food
- Beverages
Decorations
- Ribbon
- Balloons
- Helium Tank
- Floral Arrangements
Audio/Video
- Microphones
- Podium
- Projector
- Screens
- PowerPoint
Photographer
- Pre-event and Post-event Photos
- Group/Individual Shots
- Vertical and Horizontal for APS Publications
Souvenirs (Based on school’s budget)