• Atlanta Public Schools

    Special Events Checklist

     

    Item

    Cost

    Status/Comments

    Event Date (Confirm with):

    • Board Member(s)
    • Superintendent
    • Senior Cabinet
    • Associate Superintendent
    • Principal
    • PTA President
    • Stakeholders

     

     

     

    Location

    • Seating capacity
    • Seating arrangements
    • Stage
    • Holding Room

     

     

     

    Budget

    • School, CLL, Community Partner or Stakeholder, etc.

     

     

     

    Request for Speakers

    • Invitation Letter
    • Confirmation Letter with Logistics

     

     

     

    Invitation List

    • Atlanta Board of Education
    • Senior Cabinet
    • Expanded Cabinet
    • PTA Members
    • City Council
    • School/District Partners
    • Parents and Students
    • Community Stakeholders

     

     

     

    Mailing List

    • E-mail
    • Envelopes
    • Postage

     

     

     

    Design/Graphics

    • Invitation (Print or E-vite)
    • Envelopes
    • Program
    • Poster
    • Rotation Graphic for Web site

     

     

     

    Signage

    • Directional
    • Building
    • Banner

     

     

     


     

    Item

    Cost

    Status/Comments

    Program

    • Board Member, Superintendent, Associate Superintendent/ Principal, PTA President, etc.
    • Student Participants
    • Rehearsal
    • Script/Run of Show

     

     

     

    Speech/Remarks

    • Board Member, Superintendent, Associate Superintendent/ Principal, PTA President, etc.
    • Keynote Speaker
    • Student Participants
    • Stakeholders

     

     

     

    Reception/Refreshments

    • Food
    • Beverages

     

     

     

    Decorations

    • Ribbon
    • Balloons
    • Helium Tank
    • Floral Arrangements

     

     

     

    Audio/Video

    • Microphones
    • Podium
    • Projector
    • Screens
    • PowerPoint

     

     

     

    Photographer

    • Pre-event and Post-event Photos
    • Group/Individual Shots
    • Vertical and Horizontal for APS Publications

     

     

     

    Souvenirs (Based on school’s budget)